Shared space.
Clear boundaries.
A shared office can bring several businesses into one working environment. The important part is deciding what is shared and what remains yours. Begin with access, privacy, responsibility and everyday use, then assess whether the arrangement supports a stable working relationship for your team.
Talk through your requirementDefine your
non-negotiables.
- 01Exclusive & shared areas↗
- 02Access & visitor rules↗
- 03Service responsibilities↗
- 04Permission & term↗
Flexibility,
with clarity.
Open each part of the brief to see what deserves a closer conversation.
01Make the boundaries clear+
Identify the desks, rooms, storage and facilities your business can use. Clarify whether these are exclusive, bookable or available on a first-come basis. Discuss how visitors enter and where confidential conversations happen. A clear floor plan and a simple use schedule help avoid assumptions about spaces that look available during an initial visit.
02Agree the operating rules+
Review cleaning, repairs, access hours, internet provision and responsibility for shared equipment. Ask how meeting-room conflicts, noise and maintenance requests are managed. If the arrangement involves sharing another occupier’s premises, have the relevant permissions and contractual structure reviewed. The person offering the space should be able to explain their authority to do so.
03Keep the commercial picture complete+
Compare the payment, deposit, utilities and usage charges alongside the term and notice period. Record what happens when the host’s occupation changes or a shared service stops. Consider the cost and disruption of moving again. The best fit is an arrangement whose limits are understood before your team begins relying on it.
Make it
your brief.
Tell us the number of regular users, privacy requirements, working hours and facilities you need. Include the likely period of use and whether a dedicated room is essential.
Discuss shared offices