01Separate what is present from what is included
Request a clear inventory of furniture, meeting-room equipment, cabling and other systems offered with the space. Record condition and any items the current occupier will remove. Establish who owns, maintains and replaces each item. Photographs help with an initial review, but the handover scope needs to be confirmed in writing.
02Test the layout with your team in mind
Count usable work settings rather than relying on the advertised seat count alone. Consider room sizes, acoustic separation, circulation and accessibility. Check whether your intended meeting and training patterns fit. Small layout changes can affect electrical, cooling or network arrangements, so identify the modifications before comparing the overall cost.
03Make readiness a specific conversation
Ask what works, inspections or reinstatement are required before occupation. Review access to building services and any after-hours arrangements. Align the proposed move with IT installation, vendor mobilisation and your internal approvals. A furnished condition can reduce some work, but the opening date depends on the actual handover plan.